Outlook: Grant Send On Behalf Of permission

"Send On Behalf Of" allows one user to be able to send emails on behalf of another. The message will show the recipient who the message was sent on behalf of and who actually sent the message.

There are two ways of granting "Send on Behalf Of":

1. via Outlook (allowing a user to grant others to send on their behalf )
2. via Active Directory Users and Computers (which can be performed by system administrator only)

Grant Send On Behalf Of via Outlook

This procedure will allow you to grant other users the ability to send on your behalf:

1. Start Outlook
2. Tools | Options, select the "Delegates" tab
3. Click on [Add ...]
4. Add the user or users that you want to grant the send-on-behalf-of permission to, then click [OK]
5. The next window will allow you to specify which permissions you are granting. To allow send-on-behalf-of, you need to grant permissions on the "Inbox" to either "Author" or "Editor", then click [OK]
6. Click [OK] to close the "Options" dialog.

Grant Send On Behalf Of via Active Directory Users and Computers

This procedure will allow system administrators to grant users the ability to send on the behalf of other users:

1. Log onto the server running Exchange.
2. Run Active Directory Users and Computers.
3. Find the user's account that you want to be able to send on behalf of, and open up the account properties.
4. Select the "Exchange General" tab.
5. Click [Delivery Options...]
6. Click [Add ...] and add the user (or users) that are to be granted permission to send on behalf of this account.
7. Click [OK] to close the "Delivery Options" dialog.
8. Click [OK] to close the account properties dialog..

How to Send a Message On Behalf Of Another

To send an email on behalf of another (assuming you have been granted the necessary send-on-behalf-of privilege):

1. Start Outlook.
2. Go to your Inbox.
3. Click [New] to start a new mail message.
4. If the message does not show a "From" field then pull down the "View" menu and check "From Field".

Note: I have noticed that if you have Outlook set to use Microsoft Word then the "From Field" does not appear in the "View" menu. The work around is to clear the option to use Word (Outlook | Tools | Options | Mail Format | Use Microsoft Office Word 2003 to edit e-mail messages), you will then be able to show the From field, and this remains even if you re-select to use Word to edit emails.

5. Click [From...] and select the account that you wish to send an email on behalf of.

Compose the email as normal.

Read More

Outlook: Grant Send As permission (to allow sending email as someone else)

"Send As" allows one user to send an email as though it came from another user. The recipient will not be given any indication that the email was composed by someone other than the stated sender.
This option can only be granted by a system administrator.
Follow the procedure to grant users the ability to send as another:

1. Log onto the server running Exchange.
2. Run Active Directory Users and Computers.
3. Under the "View" menu ensure that "Advanced Features" is ticked.
4. Find the user's account that you want to be able to send as, and open up the account properties.
5. Select the "Security" tab.
6. Click [Add ...] (under "Group or user names") and add the user (users or group) that is to be granted permission to send-as this account.
7. For each account added, highlight the account under "Group or user names" and in the "Permissions for ..." window grant the account "Send As" permission.
8. Click [OK] to close the account properties dialog.

Read More

Outlook: Enable Bcc and From fields

Outlook 2010 and 2013:

These two fields are hidden by default, to unhide the fields follow these steps:

1. Open Microsoft Outlook 2010 and click on the New Email button to open a new message.

2. A new message window will now appear.

3. Click the Options tab at the top of the message

4. In the Fields section, select Show Bcc and Show From.

5. The Bcc and From fields will appear in the new message and they will remain on every message you now create in Outlook 2010.

Outlook 2007:

These two fields are hidden by default, to unhide the fields follow these steps:

1. Open Microsoft Outlook 2007 and click on the New button to open a new message.

2. A new message window will now appear.

3. Click the Options tab at the top of the message

4. In the Fields section, select Show Bcc and Show From.

5. The Bcc and From fields will appear in the new message and they will remain on every message you now create in Outlook 2007.

Read More